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Registration Questions
Q: What is included in the conference registration?
A: Please click here for a complete list of elements included. If it is not specifically indicated on this list, the element is the responsibility of the conference participant.
Q: Is it possible to register on site for the conference?
A: Yes, it is possible to register on site for the conference, but please note that there is a premium added to the registration costs. We encourage everyone to register early to enjoy the cost savings.
Q: Can I register more than one person at a time?
A: Yes. The registration system on this website allows you to register yourself, yourself and others, or just others and make a single credit card, check, or purchase order commitment for payment. For example, if you are an office administrator and would like to register 4 managers in your office, you may do so using the Register Others category, using the same registration address for all participants. Please click on the Registration page for more information.
Q: May I register multiple attendees in the system and use the same credit card, purchase order, or check for all parties I am registering?
A: Yes, this year we have instituted the system for multiple registrations at one time. If a departmental administrator is using a departmental credit card to pay for all participant registrations, then you may register up to 8 names, addresses, and package selections at the same time. A confirmation screen will appear where you may review your registrations with a grand total value at the bottom. You may then select the method of payment and continue. If you have difficulties or questions, please contact questions@azpreservation.com for assistance.
Q: Will I be able to see the confirmation of my registration prior to submitting payment?
A: Yes, this year we have instituted the system for multiple registrations at one time. If a departmental administrator is using a departmental credit card to pay for all participant registrations, then you may register up to 8 names, addresses, and package selections at the same time. A confirmation screen will appear where you may review your registrations with a grand total value at the bottom. You may then select the method of payment and continue. If you have difficulties or questions, please contact questions@azpreservation.com for assistance.
Q: How do I address specific dietary or other needs at special events, meal functions, and the conference in general?
A: Please indicate this information on the registration form in the appropriate comment section. Dietary restrictions are gladly accepted but due to the limitations of the resort and off-site event food preparation, we may be unable to accommodate these requests. We appreciate your understanding. Any special needs pertaining to mobility impairment or other physical limitations for conference events or related activities may be included here and we will forward the information to the Esplendor Resort. We will make every effort to accommodate these needs. For specific issues pertaining to accommodations, please contact the Esplendor Resort directly.
Q: How do I pay by purchase order if I am a representative of a State of Arizona agency or department?
A: You will proceed through the registration process as normal and select the “pay by purchase order” option. When you make this selection, a secondary screen will appear that is essentially a confirmation of your registration that you may use to submit with your request for a purchase order. Your information will already be in the database as a registered participant and the conference management staff will submit an invoice to the proper State of Arizona agency for payment against the purchase order. All purchase orders must be received by May 1, 2008 in order to be processed in time for the conference. Payment must be received before the conference to confirm your participation. Please mail a copy of your registration confirmation along with a copy of your official purchase order to:
Arizona Preservation Partnership Conference
c/o Veer Consulting, LLC.
13300 East Via Linda, Suite 1018
Scottsdale, Arizona 85259
Or Email a scanned copy to: questions@azpreservation.com
Q: How do I pay by check?
A: You will proceed through the registration process and select the “pay by check” option. When you make this selection, a secondary screen will appear that is essentially a confirmation of your registration that you may use to submit with your check. Please make checks payable to:
Veer Consulting Conference Account
Please mail a copy of your registration confirmation along with your check to:
Arizona Preservation Partnership Conference
c/o Veer Consulting, LLC.
13300 East Via Linda, Suite 1018
Scottsdale, Arizona 85259
Q: How do I pay by credit card?
A: You will proceed through the registration process and select the “pay by credit card” option. The conference website will automatically direct you to a secure merchant payment system that will accept Visa, Mastercard, American Express, and Discover. Please fill in all required information. You will receive an email confirming receipt of your payment into the system, along with a confirmation email of your registration from the conference management team. IMPORTANT: The name on your credit card statement will say “Veer Consulting LLC.” It will not say anything about the Arizona Preservation Partnership Conference. Please make a note of it. If you have questions, we encourage you to contact Veer Consulting, LLC at 602-568-6277 or questions@azpreservation.com.
Q: Will I receive a credit card receipt for my payment?
A: Yes. The registration system leads into the credit card processing system that will issue you an automatic receipt that will be sent to you via email, reconfirming the total dollar charged to your card. Note that the name on the statement for this conference will read “Veer Consulting LLC” and this will be reiterated on your emailed receipt. If you require additional assistance or this email receipt is insufficient, please contact questions@azpreservation.com.
Q: How do I change my reservation or update my information?
A: Please contact the conference manager at questions@azpreservation.com for assistance, or call 602-568-6277.
Accommodations Questions
Q: How do I reserve my accommodations for the conference?
A: Please contact the Esplendor Resort at Rio Rico directly and make your accommodation reservations with the resort’s reservation department. Here is a link to the accommodations page of this website where you will find all the proper information.
Q: Is it possible to obtain a roommate at the Esplendor Resort for the 2008 conference?
A: While we encourage you to enjoy the cost savings of sharing accommodations at the conference, we have no mechanism available to assist you directly with locating a roommate. You are welcome to find affiliates, colleagues, friends, or interested family members to attend the conference and share your hotel accommodations. The Esplendor Resort’s reservations department will collect that information when you make your accommodation reservations. Regardless of your accommodations status, all parties must register via the website for the conference so we may prepare for materials and events for all participants.
Conference Questions
Q: What is the conference cancellation policy?
A: Cancellations are accepted until 30 days prior to the conference (or May 12, 2008). After that date, no refunds are available. However, we are happy to extend the courtesy of accepting substitutions in your place. If you know a fellow preservation enthusiast who would like to attend in your place, please contact the conference manager at questions@azpreservation.com for assistance.
Q: Do I need special documents to cross the US & Mexico Border if I want to take the Sonoran Mission Tour?
A: Yes. Please click here for specific rules and regulations. Even if you are not currently considering taking the Sonoran Mission Tour, we encourage all participants of the conference to bring the necessary documentation as outlined on the attached document. It is important to remember that no one will be allowed across the border in either direction without appropriate identification and documentation. (Note: Adobe Acrobat Reader is required to read the travel identification document. Please click here for a free Adobe Acrobat Reader downloadable file.)
Q: If I do not plan to go on the Sonoran Mission Tour, do I still need to bring travel documentation?
A: No. However, we do recommend it because if space is still available on site for the tour, you will not be able to attend without the proper travel documents. On the registration page, you will find a link to important travel documents (PDF format – Adobe Acrobat Reader required) that will answer all of your questions. It is certainly a good idea to be prepared in the event that you may choose to participate in the Sonoran Mission Tour or travel across the border before or after the conference on your own, or with friends or colleagues.
Q: How do I become a sponsor for this conference?
A: Please contact our sponsorship development team at Option II Advisors by calling 602-494-0202 ext. 206. Or you may visit the Sponsors page of this website for more information and a list of available sponsorships.
Q: How do I become a speaker or presenter for this or future Arizona Preservation Partnership Conferences?
A: Please contact the State Historic Preservation Office at evondy@azstateparks.gov with your proposal and description of your desired topic.
Q: How do I become an exhibitor at the 2008 conference?
A: Please contact our sponsorship development team at Option II Advisors by calling 602-494-0202 ext. 206. Or you may visit the Sponsors page of this website for more information and a list of available sponsorships.
Q: How do I buy a corporate or organizational table for the Governor’s Awards Luncheon?
A: Please contact the conference management team at questions@azpreservation.com for assistance. Tables of ten are available for purchase for a cost of $1,500.00 and will enjoy the benefit of recognition in the program, table signage, and preferred seating placement at the luncheon on Friday.
Q: How do I nominate an organization for a Preservation Award?
A:
Click Here for more information on the Heritage Preservation Honor Awards and a nomination form.
Click Here for more information on the GAAC Awards in Archeology and a nomination form.
Q: How do I join the Arizona Preservation Foundation or other related organizations?
A: Please visit our Links page on this website for a link to various organizations’ websites where membership information is available. Or you may visit www.azpreservation.org for further membership information. Note that there may be discounts available for members of certain affiliates at this Arizona Preservation Partnership Conference. If you do not find your organization listed, please contact questions@azpreservation.com to submit your organization for placement on our links page.
Q: How do I ensure my name is on the mailing list for next year’s conference in Phoenix?
A: Please send your information to: questions@azpreservation.com and we will ensure that your name is in our database for further communications.
Q: How do I remove my name from the mailing list?
A: Please send your information to: questions@azpreservation.com with the word REMOVE in the subject line and you will not receive any further communication.
Q: Where will the conference be conducted in 2009?
A: The 2009 conference will be conducted in the Phoenix Metropolitan area at the Hyatt Regency Phoenix in Central Phoenix.
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